


Welcome
Thank you for your Year 3 partnership with FLP Achieve! We appreciate your continued collaboration and the positive impact you are making on Florida’s students.
Important Dates & Timelines
Year 3 Launch Workshops/Meetings
Finance/Accounting Workshops for district sub-recipients
• Wednesday, November 12, 4-5 pm
• Thursday, November 13, 4-5 pm
Evaluation Workshops for district sub-recipients
• Tuesday, November 18, 4-5 pm
• Thursday, November 20, 4-5 pm
Consortia/AVID Initial Meetings (including consortia/AVID specific finance/evaluation discussions)
• Consortia (NEFEC, PAEC, HEC) – Wednesday, November 12, 11am-12pm
• AVID – Monday, November 17, 11am-12pm
Grant Office Hours
• Wednesdays (starting December 3, 2025), 3-5 pm
Invoice & Performance Reporting Due Dates
Quarter Performance Reporting Dates Due Date
Q1 July 1, 2025 – September 30, 2025 October 15, 2025* October 15, 2025*
Q2 October 1, 2025 – December 31, 2025 January 15, 2026
Q3 January 1, 2026 – March 31, 2026 April 15, 2026
Final April 1, 2026 – June 30, 2026 July 15, 2026
*Q1 and Q2 reports may be submitted together on the Q2 deadline of January 15, 2025
Other Important Dates
July 1, 2025
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Program activities after this date are eligible for reimbursement
November 17, 2025
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Risk Assessment & General Assurances due; Revised SOW & Budget due (if applicable)
May 31, 2026
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Last date for receipt of approved budget and program amendments
June 30, 2026
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Last day for incurring expenditures
July 15, 2026
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Final Invoice and Performance Reports due
As part of the payment process in alignment with your MOU deliverables, please be advised that the following documentation must be submitted in order for your request to be reviewed and processed:
1. Completed FLP Achieve Invoice Form
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All applicable fields must be completed.
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The "Deliverable Supported" and "Type of Expenditure" columns must be completed using the options provided on the "Selections" tab of the spreadsheet (see tab highlighted below for reference).
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Must include an original or verifiable signature. Typed names will not be accepted.
2. Proof of Cost Incurred for Each Expenditure
Acceptable documentation includes, but is not limited to:
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Invoices
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Receipts
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Payroll records
3. Proof of Payment for Each Expenditure Reported
Acceptable documentation includes, but is not limited to:
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Bank statements
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Cancelled checks
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Pay stubs
Please ensure all documentation is complete and submitted together to avoid delays in processing. Let us know if you have any questions or need assistance completing the required forms. Thank you for your continued partnership.
To process your payment in accordance with your MOU deliverables, you must submit the following documentation:
A completed FLP Achieve Invoice Template with all relevant fields filled in. Proof of cost incurred for each expenditure, such as invoices, receipts, or payroll records. Proof of payment for each reported expenditure, such as bank statements, cancelled checks, or pay stubs.
Steps:
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Download form: FLP Achieve Invoice Template - Download
2. Upload Secure Documents via Smartsheet here.
Supporting Documents are to show proof of cost incurred for each expenditure, such as invoices, receipts, or payroll records. Proof of payment for each reported expenditure, such as bank statements, cancelled checks, or pay stubs.
*Palm Beach State College is now utilizing ACH (Automated Clearing House) payments as a faster, safer, and more efficient alternative to paper checks. With ACH, funds are deposited directly into your bank account, eliminating delays caused by mailing and reducing the risk of lost or stolen checks.
Since we will no longer be issuing paper checks to sub-recipients, please send a request to Claudia Clausi for the form to receive ACH instead of a check. Or, contact FLPinvoices@PBSC.edu for more information.
Invoices & Supporting Documentation

Performance Reporting
My FLP Achieve Portal
Coming Soon!
This portal provides a single, secure location for you to access your official documents. Please note: Using Smartsheet to share documents during this program year is a requirement.
AVID Center
Bay District Schools
DeSoto County School District
Escambia County School District
Florida A&M University (FAMU) Development Research School
Glades County School District
Hamilton County School District
Heartland Educational Consortium (HEC)
Levy County School District
North East Florida Educational Consortium (NEFEC)
Panhandle Area Educational Consortium (PAEC)
Pinellas County Schools
Sumter County School District
Suwannee County School District
UF Lab PK Younge
The email address(es) you provided during the application process will have access and receive notifications. If you need to request additional people for access to your portal, please contact us to make the request.


