As part of the payment process in alignment with your MOU deliverables, please be advised that the following documentation must be submitted in order for your request to be reviewed and processed:

​

1. Completed FLP Achieve Invoice Form

• All applicable fields must be completed.

• The "Deliverable Supported" and "Type of Expenditure" columns must be completed using the options provided on the "Selections" tab of the spreadsheet (see tab highlighted below for reference).

• Must include an original or verifiable signature. Typed names will not be accepted.

 

 

2. Proof of Cost Incurred for Each Expenditure

​Acceptable documentation includes, but is not limited to:

• Invoices

• Receipts

• Payroll records

​

3. Proof of Payment for Each Expenditure Reported

Acceptable documentation includes, but is not limited to:​

• Bank statements

• Cancelled checks

• Pay stubs

 

Please ensure all documentation is complete and submitted together to avoid delays in processing. Let us know if you have any questions or need assistance completing the required forms. Thank you for your continued partnership.

​

To process your payment in accordance with your MOU deliverables, you must submit the following documentation:

A completed FLP Achieve Invoice Template with all relevant fields filled in. Proof of cost incurred for each expenditure, such as invoices, receipts, or payroll records. Proof of payment for each reported expenditure, such as bank statements, cancelled checks, or pay stubs.

​

Follow these steps:

1. Download form:​​​

• FLP Achieve Invoice Template - Download

​​

  2. Upload Secure Documents via Smartsheet here. 

 

Supporting Documents are to show proof of cost incurred for each expenditure, such as invoices, receipts, or payroll records. Proof of payment for each reported expenditure, such as bank statements, cancelled checks, or pay stubs.

​​

NEW! *Palm Beach State College is now utilizing ACH (Automated Clearing House) payments as a faster, safer, and more efficient alternative to paper checks. With ACH, funds are deposited directly into your bank account, eliminating delays caused by mailing and reducing the risk of lost or stolen checks.

​

Since we will no longer be issuing paper checks to sub-recipients, please use this form for reimbursement via ACH (instead of a check). Contact FLPinvoices@PBSC.edu for more information.