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Teacher

Welcome

Thank you for your Year 4 partnership with FLP Achieve! We appreciate your continued collaboration and the positive impact you are making on Florida’s students.

Year 4 Launch Workshops/Meetings
​
Finance/Accounting Workshops for district sub-recipients
TBD
 
Evaluation Workshops for district sub-recipients
TBD

Consortia/AVID Initial Meetings (including consortia/AVID specific finance/evaluation discussions)
TBD
 
Grant Office Hours
TBD

Invoice & Performance Reporting Due Dates
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Quarter    Performance Reporting Dates                                                Due Date
​
​Q1            July 1, 2025 – September 30, 2026 October 15, 2026*         October 15, 2026*
​​​
Q2            October 1, 2026 – December 31, 2026                                  January 15, 2027
 
Q3            January 1, 2027 – March 31, 2027                                           April 15, 2027
 
Final         April 1, 2027 – June 30, 2027                                                  July 15, 2027

Other Important Dates
​
July 1, 2026    ​

  • Program activities after this date are eligible for reimbursement

 
​TBD    

  • ​Risk Assessment & General Assurances due; Revised SOW & Budget due (if applicable)​​​


May 31, 2027

  • Last date for receipt of approved budget and program amendments

​​
June 30, 2027

  • Last day for incurring expenditures

 
July 15, 2027

  • Final Invoice and Performance Reports due

Contract Documents

Once you have been approved as a sub-recipient, please download and complete all required contract documents. Please ensure all required documents are completed and uploaded before submitting.

  • Budget/SOW Amendment - Download

  • Risk Assessment Form - Download

  • General Assurances Form - Download

 

All completed contract documents should be submitted together through the designated Smartsheet submission link here.

 

* Register here as a Supplier with the PBSC Procurement Department (if applicable) ​

Invoices & Supporting Documentation

As part of the payment process in alignment with your MOU deliverables, please be advised that the following documentation must be submitted in order for your request to be reviewed and processed:

​

Completed FLP Achieve Invoice Form

  • All applicable fields must be completed.

  • The "Deliverable Supported" and "Type of Expenditure" columns must be completed using the options provided on the "Selections" tab of the spreadsheet (see tab highlighted below for reference).

  • Must include an original or verifiable signature. Typed names will not be accepted.

 

Proof of Cost Incurred for Each Expenditure

​Acceptable documentation includes, but is not limited to:

  • Invoices

  • Receipts

  • Payroll records

​

Proof of Payment for Each Expenditure Reported

Acceptable documentation includes, but is not limited to:​

  • Bank statements

  • Cancelled checks

  • Pay stubs

 

Please ensure all documentation is complete and submitted together to avoid delays in processing. Let us know if you have any questions or need assistance completing the required forms. Thank you for your continued partnership.

​

To process your payment in accordance with your MOU deliverables, you must submit the following documentation:

A completed FLP Achieve Invoice Template with all relevant fields filled in. Proof of cost incurred for each expenditure, such as invoices, receipts, or payroll records. Proof of payment for each reported expenditure, such as bank statements, cancelled checks, or pay stubs.

BudgetTemplateExample.png

Each form has its own designated Smartsheet and must be submitted individually through the appropriate Smartsheet link. Be sure to use the correct submission link for each form.

​​​​

  • FLP Achieve Invoice Template

    • Quarter 1 Download | Submit ​​​

    • Quarter 2 Download | Submit

    • Quarter 3 Download | Submit

    • Final Quarter Download | Submit

​

Supporting Documents are to show proof of cost incurred for each expenditure, such as invoices, receipts, or payroll records. Proof of payment for each reported expenditure, such as bank statements, cancelled checks, or pay stubs.

​​

*Palm Beach State College is now utilizing ACH (Automated Clearing House) payments as a faster, safer, and more efficient alternative to paper checks. With ACH, funds are deposited directly into your bank account, eliminating delays caused by mailing and reducing the risk of lost or stolen checks.

​

Since we will no longer be issuing paper checks to sub-recipients, please request a form to receive ACH instead of a check by sending an email to FLPinvoices@PBSC.edu.

Performance Reporting

Each form has its own designated Smartsheet and must be submitted individually through the appropriate Smartsheet link. Be sure to use the correct submission link for each form.

​

  • FLP Achieve Performance Reporting Template

    • Quarter 1 Download | Submit ​​

    • Quarter 2 Download | Submit

    • Quarter 3 Download | Submit

    • Final Quarter Download | Submit

PerformanceReportingExample.png
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